Accommodation for Business Travellers – The Complete Guide

Written by Emma Marais

April 19, 2024

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Choosing and booking the right accommodation for your business trip is important. Finding the right accommodation for business travellers will facilitate a smooth and productive trip and is essential for it to be successful.

There are a variety of accommodation options for business travellers, with things like amenities location and cost to consider when booking. Finding the best accommodation for your business trip can become confusing and overwhelming.

This article will provide you with all the information you need to book accommodation for a successful and productive business trip.

Finding the right accommodation for your specific business trip can help make it more productive and successful.

What is Business Travel?

Business travel is a trip taken for the specific purposes of work. It allows you to meet clients face-to-face, partake in networking events, attend conferences and investigate new markets. As these journeys are for business and work purposes the expenses are covered by the business or company you work for.


Types of business travel

A business trip can be for various purposes but most of them fall into one of the following categories.


1. Expanding and Growing the Business

Most businesses need to consistently focus on widening their customer and sales portfolio. This requires attending trade fairs or shows, attending conferences or business events. In-person networking is a great way to find business contacts and new customers as well as expand brand recognition.


2. Meeting Clients

Meeting clients face-to-face is still the most effective way to seal a deal or maintain an already-established relationship. Meeting clients can take place in various ways, like during the day in an office or a dinner at a great restaurant. Meeting clients has many benefits for a business and creates strong lasting relationships.


3. Business Retreats

Creating a positive work environment is important for all businesses. Businesses achieve this through business retreats that allow team-building that improves morale, strengthens relationships, and facilitates personal growth. These retreats can improve productivity and improve the work environment.


4. Visiting other locations of the business

Many businesses especially larger ones have offices, factories, or other facilities in various locations. These locations could be throughout the country or even internationally. Travelling to these various locations can help employees learn about the various aspects of the business. Employees can also share their expertise and knowledge with other employees and departments.


5. Business Leisure

Business leisure or Blesuire is the concept of adding time to a business trip for personal time. Business travellers sometimes bring their families with them so they can all enjoy some time together once the business purposes of the trip have been achieved.


What to Consider When Booking Accommodation for Business Travel:

Every business trip is unique, which means there isn’t a one-size-fits-all accommodation for business trips. When looking for accommodation that fits your specific needs it’s important to consider the following:


When choosing accommodation for your business trip you need to consider what your budget allows. You need to look for accommodation that fits with your budget or travel policy.


Depending on the purpose of your trip there might be specific amenities that you need to have a productive business trip. Make sure the accommodation you choose has these amenities available for you. Look for important amenities like reliable Wi-Fi, a space to work or meeting rooms to host groups and on-site dining options.


Look for accommodation that is close to where you need to meet clients or the offices you need to visit. This will ensure you don’t waste valuable time travelling between locations.


As various situations can arise on a business trip, it’s important to find accommodation that is flexible when it comes to having to make changes to your booking.

Safety and Security

When choosing accommodation pay attention to the location and research the safety of the area, especially if it’s a foreign country you are visiting for the first time.

Managing Travel Visas And Work Permits

Types of Accommodation for Business Travellers


1. Hotels

This is the most common type of accommodation used for business trips. Hotels are normally located close to business centres allowing you to commute easily from place to place. As there are a variety of hotel options finding one that meets your specific requirements and budget is easy.

Hotels are a good choice for either long or short stays and provide business travellers with convenience not found in many other accommodation options. This type of accommodation also works well for last-minute business travels as there are normally rooms available.


2. Serviced apartments

Serviced apartments are a great option for business trips of any length. They provide a more cost-effective option when compared to hotels, especially for longer stays. Serviced apartments offer similar services as hotels and come with all the facilities and amenities needed by business travellers. Serviced apartments do need to be booked in advance to secure the accommodation.


3. Short-term rentals and Airbnb

Short-term rentals have gained popularity among business travellers with many online platforms offering this accommodation option. This type of accommodation is normally cheaper when compared to hotels and serviced apartments. Short-term rentals also offer business travellers a wide range of locations. Their uniqueness allows you to find a short-term rental that fits your specific needs and requirements.


4. B&Bs

This type of accommodation allows business travellers to enjoy a more personalized and homely stay when on a business trip. Bed and breakfasts provide guests with homemade breakfasts, cosy rooms, unique surroundings and a chance to interact with the locals.


5. Hostels

This is a great budget-friendly option for business travellers while still providing all the amenities needed to have a productive trip. They also offer opportunities to socialise and network in the communal spaces, allowing you to meet like-minded people.


6. Resorts

Resorts offer business travellers a more luxurious and relaxing stay. They normally offer a wide range of amenities including spas, restaurants and even golf courses, allowing you to fully relax after a meeting. This is a great way to combine work and leisure and is a great option for group travel or team-building retreats.


Finding the right accommodation for you or your employees on a business trip is essential. The right accommodation can boost productivity, and morale, and ensure a successful business trip. Make sure to take into account your budget, available amenities, location and flexibility before choosing the accommodation.

Using a travel management company like The Travel Group can make booking accommodation for a business trip less stressful and time-consuming. The Travel Group does it all from booking accommodation to duty of care. Their travel experts can provide you with all the services needed to create a successful business trip. Book a free Travel Assessment today to see what they can do for you and your business trips.


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