All the answers
Frequently asked questions
These are some of business travellers and bookers’ most frequently asked questions.
Corporate travel certainly has some grey areas. Whether it’s with regard to your corporate travel policy, insurance, refunds and cancellations, hopefully, we can help you find the answers here. If not, please reach out using the form below and we will have one of our Travel Experts reach out to you.
Business travel refers to travel made to make business connections, attend business conferences or sell or promote services or products. You can surely have sightseeing during business travel in your schedule, but your main activities centre around developing or selling business.
Business travel insurance, an important tool for corporate travellers, addresses the economic losses that may occur during business travel. The insurance coverage includes medical costs, trip cancellation, loss of luggage, shelter evacuation or other kinds of travel-related hazards.
Business travel agents help companies or businesses arrange arrangements for business trips. They manage travel needs and offer valuable insights into hotels and other basic travel amenities.
Importantly, they provide you with tools and resources for your safety and well-being while on corporate trips.
One can still travel and conduct business activities successfully without getting business travel insurance. Nevertheless, you can keep insurance to deal with monetary hazards that can occur during sudden accommodation changes, trip cancellations or unexpected hazards.
You need to multiply the miles travelled with the current IRS mileage rate per mile to get mileage reimbursement. If you travel in your own vehicle, you get more reimbursement from your employer.
Different travellers prioritise different aspects of airlines. Business travellers who travel with kids want airlines with kid-friendly service features, while people travelling solo emphasise fees and discounts. Irrespective of differences in expectations from airlines, all business travellers want a healthy and safe journey, affordability and transparent policies from airlines.
During business travel, as an employee, you interact with clients and handle the intricacies of conducting business deals. Some days in your business trip get so filled with important events you hardly get time to enjoy the surroundings in the business destination. So, yes, business travels do count as working time.
With the relaxation in travel norms and flights returning to normal post-COVID-19, business travel has recovered from a standstill place. But, with recovery happening at a slower rate, business travel needs more time to attain the active state which existed before the pandemic.
You can reduce travel costs in many ways by focusing on the services you need throughout the trip. Early booking of accommodations and flights, getting loyalty benefits and selecting cost-effective services are potential ways to reduce travel expenses.
Further, some strategic tips like packing less help in avoiding extra expenses as some airlines can charge more for extra baggage.
Whether travelling business class is a worthy deal depends on your preference and the facility your selected business class provides. Importantly, different airlines have different features and qualities for business class. So, you must pay close attention to service features and select a business class based on your requirement.
What Do I Need to Keep as Must-Have Business Travel Accessories?
You can incorporate many accessories as your business travel must-haves to have a stress-free travel experience. Having an eye mask and travel pillow may not scream ultimate necessity, but it does bring comfort. But you need to have accessories like a passport holder, shoe cover, a scale for measuring luggage weight and a luggage cover.
Business travel agents are experts in managing corporate travel programs with professional experience. They handle activities connected with booking flights, cars and hotels and making sure your travel documents are ready.
Further, they ensure with their services, your business travel gets ease, convenience and cost-effectiveness.
Business travellers can have different needs depending on their business schedules and timings. But irrespective of how business travel is planned, every business traveller expects a clean room, quality food and consistent check-in and check-out time in a hotel. Also, understandably they value transparent costing policy from accommodation services.
Any business traveller wants comfort and privacy to stay energized and in a better mental space at the end of a hectic day on a corporate trip.
Further, they need a connection with their employer and a travel management team (if hired) to handle any issue resulting from accommodation or flights.
Business travel management refers to a planned, organized and professional way of managing every important aspect of corporate trips. Companies offering corporate travel management supply you with tools based on your company travel policy and liking for giving a better travel experience. Management tasks include providing risk management and helping you to get timely flights and hotels. Want to know what corporate travel management is?
The intricacy of services included in corporate travel solutions depends on the hired business travel management company or travel agent. But usually, despite the differences, almost every corporate travel solution includes booking of hotels and flights, arrangement of eating options and backup resources during sudden trip cancellations or unsafe events.
Effective corporate travel management includes the following steps:
- Assessing the company travel policy.
- Selection of tools for booking and payment or accessing basic travel needs.
- Financial management to monitor the flow of business travel expenses.
- Communication and support for corporate travellers.
- Checking any difficulty during a business trip for solutions.
Effective communication and transparency go a long way in getting hassle-free service. So, ask about their fees, comprehensiveness of trip management and service policies before hiring them to manage business trips for your company.
A corporate travel policy refers to a set of rules and guidelines that guide how employees should conduct their travelling during business trips. With a well-developed travel policy, you, as an employer, can bring consistency and discipline for both yourself and your employees during business travel.
About Our Services
With dedicated business travel management, you get access to proper accommodations, flights and other necessary services that you require during a business trip. The management team evaluates your business travel schedule and activities based on which they arrange your basic travel amenities. So, with their management, you can focus fully on business affairs during the trip. Wnat to know more? Here’s an Ultimate Guide to corporate travel management.
To ensure that your travelers are as comfortable as possible, we save comprehensive profiles on our system, which are automatically loaded into all of your bookings. Your travel policy is stored in our booking system and is always followed.
Some of our clients perks:
30min or sooner response time
VIP Travel Manager
iQ smart reporting
Annual Travel Business Plan
4 travel strategy meetings per annum
Deals negotiated exclusively for you
Guaranteed savings in excess of 9%
- Unlimited Users / Travelers
- Traveler Preference Management
- Deal hunter
- Search 1000’s of supplier deals
- Paid Offline Support
- Free premium offline Travel support*
- Travel Business Plan
- 3 Travel Strategy Meetings a year
- Deals negotiated exclusively for you
- Dedicated contact for support
- 1x complimentary training session