Why Corporate Travel Management Services Are Essential for Large Companies

Written by Emma Marais

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August 13, 2024

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Corporate travel management services are accountable for a company’s strategic strategy with regard to travel (travel policy), vendor negotiations, day-to-day operations of the corporate travel program, traveller safety and security, credit card management, and travel and expenses (‘T&E’) data management.

Depending on the size of the organization and the amount of travel required, they may plan travel themselves or engage with a travel agent. Corporate travel managers are often in charge of developing rules and budgets, negotiating with vendors, assisting staff with travel paperwork, and ensuring policy compliance.

Personal service, committed support, and market-leading corporate travel booking technology can deliver incredible outcomes for your company. Connected solutions allow you to better manage your expenses, travel, and billing procedures.

Corporate travel management services are essential for large companies to save time, and money and ensure employee satisfaction and safety while on a business trip.

Why are Corporate Travel Management Services Important?

Corporate travel management services allow large companies to simplify and streamline the booking process. These services also provide business travellers with support, advice and emergency assistance while on a business trip. Another important aspect of corporate travel management services is that it saves companies time and money and for large companies this is a major benefit.

Many firms prioritize safety, as they should. Working with a large company-focused organization allows you to tailor your travel policy to your company’s specific needs. You can go as in-depth as you like, including policies on DE&I, sustainability, permissions, and more.

Do you know how it feels when you contact your bank or phone provider and have to punch five buttons before being put on wait for 30 minutes? We also despise that.

That is why The Travel Group places a high priority on offering excellent service with professional travel advisers, and 24-hour emergency support. Whatever the situation, there’s a genuine person on the other end of the phone ensuring you receive your answers immediately.

Managing your travel expenses has never been easier as we provide access to the most competitive travel rates. With our powerful technology at your fingertips, you’ll be able to monitor your bookings, retrieve the reports you need to stay on top of your finances and establish booking parameters to ensure a healthy bottom line.

How Corporate Travel Management Services Can Impact Your Business

Corporate travel management and its services can impact organisations in several key areas.

Building Strategic Corporate Travel Policies

Corporate travel managers develop the strategic travel policies that businesses require to optimise their spending. Essentially, they establish travel guidelines. This could include acceptable travel categories like preferred airlines, hotels, or rental cars.

Managers coordinate all travel, either internally or through a travel management provider, to ensure that these principles are followed consistently. This helps to control spending while ensuring that necessary travel follows the set policies.

More Efficient Travel Arrangements and Expense Management

Skilled corporate travel managers can use industry experience and travel and expense (T&E) solutions to improve efficiency. Sourcing travel through various partners and platforms can often result in large reductions, and staff can use favoured vendors to acquire the best pricing.

Corporate travel management can reduce administrative costs and save money by automating the expenditure reporting process, so relieving employees of the responsibility of managing travel on their own.

Making Data-Driven Decisions

Corporate travel managers also use data analysis to help their companies make educated decisions. For example, using benchmarking data to compare T&E with peers might assist in tailoring travel plans to remain competitive.

Key metrics can provide insight into the travel program from several perspectives, including:

-Employee satisfaction.

-Return on investment.

-Non-compliant expenditure

-savings from corporate discounts

-Reporting an incident while travelling

Enhancing Employee Productivity

When travel is centrally coordinated, employees do not have to bother about trip planning and coordination. This can reduce travel-related stress and allow staff to concentrate on their job duties rather than logistics.

Employees benefit from a dependable support system that can aid them if an unexpected emergency arises while travelling. Travel interruption is more prevalent than ever before. 38% of business travellers have experienced the effects of last-minute delays and cancellations.

How The Travel Group Helps Large Companies Manage Corporate Travel:

Putting in place and implementing a corporate travel plan:

The Travel Group has years of experience dealing with a variety of companies, including huge multinationals, so they understand what works and what doesn’t. They will assist you in implementing a business travel management program that will give your team flexibility while reducing expenditures. It will be totally transparent, ensuring that every member of your staff understands what is and is not permitted.

Taking care of the details to minimise spending:

Everyone has heard the old cliché about pinching pennies, but when you’re in charge of hundreds, if not thousands, of business trips, it really applies. The Travel Group strengthened its travel management expertise by dealing with airline and international flight crew needs, where its seasoned team of travel specialists discovered that details are important. The Travel Group handles the entire booking procedure, so you can keep track of who is where and when.

Managing business Travel expenses:

Corporate travel for large firms entails more than just getting the best possible pricing on flights and hotels. It’s also about maintaining track. Booking through a corporate travel management firm, such as The Travel Group, ensures that everything is handled centrally.

Corporate responsibility and Staff security:

Working with a corporate travel management company like The Travel Group, which has experience managing corporate travel for huge corporations, ensures your employees’ peace of mind and security no matter where they are in the world.

We’ve all experienced the sinking feeling that comes with an unexpected travel cancellation or a customer changing an appointment at the last minute. The Travel group knows that these things can happen and collaborates with you to reduce their impact on your team and your bottom line.

Even if it’s the middle of the night and you’re on the other side of the planet, The Travel Group has a dedicated team of corporate travel professionals available 24 hours a day, seven days a week to ensure the safety and security of your employees. They will respond immediately to make any necessary modifications without fuss and without expensive cancellation fees.

The Travel Group offers experienced travel services with an emphasis on large companies. These services are cost-effective and efficient, delivering the ideal balance of service and technology for your business. Book a free travel assessment to see what we can do to meet your corporate travel needs.